Construction Specialties

Sr. Administrative Assistant

# Positions
Regular Full-Time

Overview (Text Only)

Provides general secretarial and administrative support to a department or group of professionals under   general supervison. Performs work that is varied and generally administrative or project oriented. Requires a broad understanding of organization operations, organizational procedures, products and personnel. Handles confidential and sensitive material. Makes some independent decisions regardling planning, organzing and scheduling work.

Responsibilities (Text Only)

- Provides administrative support to Management and assigned functional area(s).
- Maintains confidential records with proper discretion.
- Plans events/meetings/conferences/rep trainings from start to finish.
- Maintains and distributes minutes.
- Maintains various systems and generates reports for assigned functional areas.
- Manages communications for assigned functional area.
- Arranges business travel and accomodations for both employees and external guests.
- Sorts and distributes mail and communications through proper channels.
- Provides support for telephone coverage, routing calls and messages as needed. Ensures customers, vendors, sales representatives and employees are handled in a professional manner.
- Acts as liason with other departments, business units, other CS locations and independent representatives when applicable or as requested.
- Supports management in creation of presentations and other requests as needed.
- Works independently and within teams on special non-recurring and ongoing projects. Manages assigned special projects with independence and has the ability to prioritize multiple projects and disseminate
- information. Examples of this may be projects related to: sales order entry, specialized technical focus such as LEED requirements and follow up on quotes as assigned.

Qualifications (Text Only)

- Associate’s degree preferred plus, one year experience; or, equivalent combination.
- Demonstrated product and systems knowledge relevant to assigned functional area(s).
- Demonstrated Systems knowledge to include Microsoft office and other systems relevant to assigned functional area.
- Ability to multi-task and prioritize multiple projects
- Organizational Skills
- Detail oriention
- Collaboration
- Time Management Skills
- Customer Service Focused
- Communication Skills


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